All non-Czechs nationals entering Czech Republic must provide valid travel documentation. Delegates who hold neither an EU passport nor a Schengen visa should check as soon as possible the Czech Republic Ministry of Foreign Affairs’ website to see if they require a visa to enter the Czech Republic.

Visa regulations depend on your nationality and country of origin. For the most updated information regarding visa requirements, we do suggest you contact your local consulate for full and official instructions on the specific visa regulations and application procedures that apply to you.


If a visa is required, delegates should apply to the Czechs Diplomatic and Consular Representations in their country of residence with the documents outlined on the Ministry of Foreign Affairs’ website. Invitation letters to the conference may be downloaded online at registration area of our website.


Please Note: Visa applications may take several months. Please check this now.

Visa application fees vary. Please contact the embassy or consulate in order to enquire about costs.

Presentation of the requested documentation does not guarantee that the visa will be issued.

AIM Group will be glad to assist you if you need any other written invitation or other document to support your visa application at the following e-mail address:



Invitation Letter

The Official Invitation letter to be included in your application to enter Czech Republic can be downloaded from the web site.

If you did not submit your personal data yet, click on “First time user” and fill in the submission form.

Once you finish to fill in the personal data form, click on “Invitation Letter (VISA)” on the left side menu. If you already submitted your personal data, log in (using your User ID and Password) and click on “Edit your personal data” to insert the passport details, at the end click on “Invitation Letter (VISA)” from the left side menu.
The Invitation Letter will not be legally or financially binding on the Organizing Secretariat. Expenses related to the conference shall be borne by delegates themselves.

Scientific secretariat

Via Roma, 67 - 56126 Pisa, Italy

Organizing Secretariat

Viale E. Forlanini, 23 - 20134 Milan (Italy)
+39 02 566011